ICT SERVICES FOR TRADES BUSINESSES

ICT - Information and Communication Technology

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RATES

ICT Setup

£1,800

Setting up essential systems to establish your entire business foundation.

Domain Name Purchase* and Configuration
Create Professional Accounts (Google Workspace* and Zoho Account*)
Professional Email Setup (e.g., yourname@yourbusinessname.com)
Build a Basic Website (Google Sites - 4 Pages)
- Homepage
- Enquiry Form
- Booking Online
- Contact
Build a Basic Blog (Google Blogger)
File Storage and Sharing Configuration (Google Drive or Zoho WorkDrive)
Calendar and Scheduling Tools Setup (Google Calendar, Zoho Bookings*)
Lead Capture Setup (Zoho CRM or Zoho Forms)
Google Business Profile Creation
Communication Tools Setup (WhatsApp for Business*, Zoho Cliq)

ICT Maintenance

£200 per month

ICT System Management.

Manage your domain name.
Troubleshoot minor fixes.
Handle system administration tasks within Zoho or Google accounts.
5 hours per month.

ICT Optimisation

£400

Advanced ICT Support.

ICT Admin-level support for systems management.
Regular meetings and reporting on system performance.
Advanced tools and workflow optimisation for growth.
10 hours per month.

ICT Setup

£1,800

Setting up essential systems to establish your entire business foundation.

Domain Name Purchase* and Configuration
Create Professional Accounts (Google Workspace* and Zoho Account*)
Professional Email Setup (e.g., yourname@yourbusinessname.com)
Build a Basic Website (Google Sites - 4 Pages)
- Homepage
- Enquiry Form
- Booking Online
- Contact
Build a Basic Blog (Google Blogger)
File Storage and Sharing Configuration (Google Drive or Zoho WorkDrive)
Calendar and Scheduling Tools Setup (Google Calendar, Zoho Bookings*)
Lead Capture Setup (Zoho CRM or Zoho Forms)
Google Business Profile Creation
Communication Tools Setup (WhatsApp for Business*, Zoho Cliq)

ICT Maintenance

£200 per month

ICT System Management.

Manage your domain name.
Troubleshoot minor fixes.
Handle system administration tasks within Zoho or Google accounts.
5 hours per month.

ICT Optimisation

£400

Advanced ICT Support.

ICT Admin-level support for systems management.
Regular meetings and reporting on system performance.
Advanced tools and workflow optimisation for growth.
10 hours per month.

* Additional Costs to Consider

While our packages include setting up your and managing your ICT systems, some services require additional costs that are payable directly to the providers:

Google Workspace: A paid service with plans starting from £5/month. For more details, see Google Workspace Pricing.
Domain Name: Must be purchased separately and renewed annually, typically costing around £10/year.
Other Services: Many tools (e.g., Zoho, Google) offer free basic accounts. As your business grows, you can choose to upgrade to paid plans directly with the providers.
Virtual number may be required at additional monthly cost.

These costs ensure you have professional-grade tools that scale with your business, giving you the flexibility to grow at your own pace.

ICT: The Foundation of Your Business Systems

Start Strong with the Right Tools and Systems

At BlueWood Office, we believe every successful business begins with a solid foundation, and for trades businesses, that means streamlined ICT (Information and Communication Technology) systems.

ICT is where we start, creating the infrastructure that connects every department:

Admin
Bookkeeping
Marketing
HR

into one cohesive system.

The First Step: Build Your ICT Infrastructure

ICT is the backbone of any successful trades business, connecting every part of your operations into one seamless system. Starting with ICT allows you to:

Create a Unified System: Link Admin, Bookkeeping, Marketing, and HR into one cohesive framework.
Save Time and Reduce Stress: Eliminate scattered tools and disconnected processes.
Lay the Foundation for Growth: Build systems that scale with your business, ensuring efficiency and profitability.
Focus on Your Trade: With streamlined systems, you can spend more time delivering exceptional work and less time on admin tasks.

By starting with ICT, we ensure that every department operates effectively and is ready to grow alongside your business.

How We Build, Manage, and Optimise Your ICT

Foundation - Assemble - Build

Foundation

Setting Up Your Core Systems

Create the digital foundation for your business by setting up essential ICT systems.
Tailor the setup to meet the specific needs of each department: Admin, Bookkeeping, Marketing, and HR.
Ensure all systems are ready to work seamlessly, providing a reliable base for your operations.

Below is a breakdown of the ICT tools we set up for each department.

Assemble

Structuring and Using the Systems

Transition from setup to active use by integrating the systems into daily operations.
Collaborate with BlueWood Office staff and the business owner to manage tasks effectively.
Connect systems to ensure smooth workflows and operations.
Provide regular updates and reporting to maintain transparency and control.

Build

Optimising for Growth

Refine and streamline processes once the systems are fully integrated.
Automate repetitive tasks to save time and reduce errors.
Make data-driven adjustments to increase efficiency and scalability.
Focus on optimising ICT to support long-term business growth and profitability.

Simplified ICT Infrastructure for Trades Businesses

Managing the digital side of your business doesn’t have to be overwhelming. At BlueWood Office, we set up your ICT infrastructure by organising it into four key business areas: Admin, Bookkeeping, Marketing, and HR. This structure ensures that every tool you need is in the right place and works seamlessly together.

ADMINISTRATION, OPERATIONS AND CUSTOMER SERVICES

Admin

Keeping your business organised and running smoothly.

Google Workspace: Mail, Docs, Sheets, Calendar, Drive
Zoho Workplace: Mail, Notebook, To Do
Zoho Bookings for appointment scheduling
Google Sites for Website and an Intranet
Virtual Mobile Number
WhatsApp for Business

BOOKKEEPING AND FINANCES

Bookkeeping

Tracking your finances made simple with regular reporting.

Zoho Books or FreeAgent for bookkeeping
Stripe for online payments
Google Sheets for custom financial tracking
Financial Reporting

MARKETING AND SALES

Marketing

Building your Online Digital Presence to attract more clients.

Google Business Profile for Local SEO
Microsoft Bing Places
Zoho CRM
Google Blogger
Zoho Social: managing social media posts
Google Ads and Google Marketing Platform
Google Analytics
AI Tools: ChatGPT and Google Gemini

TEAM AND HUMAN RESOURCES

Supporting your team and managing workflows.

Zoho People for employee management
Zoho Cliq for team communication
Google Drive for storing employee records
Google Calendar for managing schedules and leave
Zoho FSM (Field Service Management)

Get Started Today

Ready to set up a streamlined ICT infrastructure for your business? Contact BlueWood Office to see how we'll simplify and organise your business systems.

Tools We Use to Streamline Your ICT

We use trusted tools and platforms that not only work seamlessly together but also set the standard for efficiency, flexibility, and growth. By combining the power of Zoho and Google, we create systems that are familiar, reliable, and adaptable to your unique business needs.

Why These Tools?

Zoho: The Operating System for Business
Zoho provides over 55 integrated business applications designed to work together seamlessly. This comprehensive suite streamlines operations, from lead management to financial tracking, making it an ideal foundation for any trades business.
Google: Universal and User-Friendly
Google Workspace is as close to a universal system as we can get. With most people already familiar with Google mail in their private Google Accounts, adopting Google’s tools ensures ease of use and a smooth transition.

By standardising the software systems we use, we can also standardise operations and procedures—leading to increased efficiency and continuous improvement. At the same time, this approach allows you to put your unique stamp on your marketing and branding.

Core Tools and Platforms:

Google Workspace
- Professional email (yourname@yourbusiness.com).
- File storage and sharing with Google Drive.
- Calendar and scheduling with Google Calendar.
- Collaboration tools like Docs and Sheets.
Zoho Suite
- Zoho CRM: Manage leads, track client interactions, and capture enquiries.
- Zoho Bookings: Simplify appointment scheduling.
- Zoho Forms: Collect client information seamlessly.
Google Business Profile
- Enhance your local presence and make it easier for clients to find you.
Stripe
- Simplify online payments with secure, easy-to-use tools.
WhatsApp for Business
- Maintain clear, professional communication with clients.
AI Tools (ChatGPT, Google Gemini)
- Use cutting-edge technology to streamline processes and generate content.