ADMIN SERVICES FOR TRADES BUSINESSES

ADMIN AND OFFICE SUPPORT

ENQUIRY

WHATSAPP - 07397 908 511

CHECK AVAILABILITY & SCHEDULE

PRICING

Admin Services for Professional Trades

Hello! I'm Mara, your Office Administrator at BlueWood Office.

Need help staying on top of the admin and customer service side of your trades business?

Send us some info about your setup - we’ll take a look and come back to you with a practical support plan.

Why trust us with your Office Admin and customer service?

I help tradespeople clear the administrative clutter and get back to what they're best at. From handling initial enquiries and scheduling to emails and e-paperwork - we'll get things sorted, filed, followed up and working like clockwork.

Because I work with the rest of the BlueWood Office Team, you're not just getting admin support - you're getting a joined-up service that connects your ICT, Admin, Bookkeeping and Marketing - professional trades businesses needs a team.

✅ Inbox, calendar and CRM management

✅ Customer service support and follow-ups, not more dropped leads!

✅ Organised systems and structured routines to reduce stress

While we review your enquiry, check out admin tips on our Blog and YouTube Channel.

🧰 You handle the tools – let us handle the office.

MEET THE TEAM

Book a Video Consultation Now

🗄️🗓️📨 What You Get with Our Admin Service

Our Admin service takes the pressure off your day-to-day office tasks so you can stay focused on the worksite, not the workload.

You get a friendly, reliable admin assistant who works behind the scenes to keep your business moving forward - proactively, not reactively!

Our Admins Assistants are trained on the systems we set up for you, plus - we do this for trades businesses only like yours.

We work to a plan and proven processes with regular updates.

We help with:

✅ Customer Enquiries

Responding to emails, enquiries via your web site, Webchat, phone calls, social media enquiries, WhatsApp enquiries
Keeping your CRM up-to-date and clean
Managing and updating your sales pipeline
Sending follow up messages and reminders

✅ Google Business Profile

Responding to reviews and encouraging new ones
Improving visibility in local search

✅ Calendar and Document Management

Managing calendars for you and your team
Sorting uploaded job photos and documents
Keeping digital files tidy and accessible

✅ General Office Admin

Sending estimates and invoices
Filing job notes, and supplier info
Logging warranty or follow-up requests

📢 Admin: Streamlining Your Business at the Core

Streamline operations, save time, reduce stress.

At BlueWood Office, we know that solid admin is essential to keeping your business running smoothly. From appointments to compliance, good admin makes the difference between flying by the seat of your pants — and being in control.

With proper admin systems, you can:

✅ Save Time – Automate repetitive tasks and clear your to-do list.
✅ Stay Organised – Centralise documents, leads, schedules, and contacts.
✅ Reduce Stress – Know everything’s handled — even when you’re on-site.
✅ Handle Growth – Build a back-end system that scales with your business.

Skipping admin creates bottlenecks. Doing it right sets you up for smooth operations, reliable customer service, and confident growth.

🧲 The Second Step: Streamlining Operations

Once your ICT systems are in place, admin is the next critical piece. It turns your tech setup into actual workflows that get things done.

With streamlined admin support, you can:

✅ Run Your Day Smoothly – Keep track of jobs, customers, and appointments.
✅ Respond Faster – No more missed messages or scattered notes.
✅ Stay on Top of Paperwork – Ensure all your records, documents, and emails are in one organised place.
✅ Support Long-Term Growth – Scale your operations without drowning in admin.

🔧 Tools We Use to Simplify Your Admin

We implement tools that are easy to use, cost-effective, and built to grow with you. Everything is connected and tailored to how you work.

Core Tools and Platforms:

✅ Google Workspace – Email, Drive, Docs, Sheets, and Calendar

✅ Zoho Workplace – Zoho Mail, To-Do, Bookings, and Notebook

✅ WhatsApp for Business – Quick and professional client communication

✅ Zoho CRM – Track leads, jobs, and follow-ups

✅ Zoho Cliq – Internal communication

✅ Google Sites – Build an internal dashboard for access to your key documents

✅ Zoho Automations – Automate tasks and reminders

These tools work together to build a stress-free admin system that keeps your operations humming along in the background.

🛠️ ADMIN SERVICES PACKAGES

Once your ICT, Admin, and Bookkeeping systems are set, marketing is the next step.

We setup, maintain and continually manage your:

✅ Website

✅ Blog Site

✅ Google Business Profile

✅ Google Search Console

✅ Google Analytics

✅ Bing Search

✅ Microsoft Search

✅ SEO (Search Engine Optimisation)

✅ SEM (Search Engine Marketing)

✅ Google Ads

✅ YouTube

✅ Instagram

✅ Facebook

✅ Email Marketing

Marketing turns your foundation into growth, positioning you for long-term success.

🔧 From Tools to Trust: Why Admin Matters

✅ Save Hours Every Week
Stop wasting time chasing paperwork, rescheduling jobs, or digging through emails. We put admin systems in place so your day flows smoothly — without the stress.

✅ Stay Organised and On Track
Never miss a lead, invoice, or important deadline again. With centralised tools and reminders, your business stays sharp and reliable.

✅ Look Professional to Clients
From timely responses to polished communication, good admin helps your business appear structured, responsive, and trustworthy.

✅ Support Business Growth
As your workload grows, we help your admin grow with it — so nothing falls through the cracks and your team can work efficiently.

🧰 Our Approach

Done-for-You. Backed by Systems. Built for Trades.

We know admin isn’t your priority — but it’s ours. We take it off your plate and make it work for you in the background.

Here's how we work:

🧱 Systemised Setup – We build your admin system step-by-step — no fluff, just practical tools that save time.
🔁 Consistent Support – From daily emails to weekly reports, we keep everything moving without needing reminders.
📊 Tracked & Reported – You’ll get updates on what’s done, what’s pending, and what needs action.
🧰 Trade-Friendly Tools – No complicated tech — just smart, reliable platforms that suit how you work.
🤝 Flexible Collaboration – Work with us directly or hand it over to your team/admin. We fit into your workflow.

❓ Frequently Asked Questions

Can I start with just admin support?
Absolutely. Admin is often the best place to begin. It helps get your business organised, and we can add bookkeeping or marketing later when you're ready.

Do I need to know how to use all these tools?
Not at all. We’ll set everything up for you and can either train you or manage it all in the background — whatever works best for you.

Can you work with my current systems and tools?
Yes. We’re happy to work with what you already use. If we spot a better way to do things, we’ll suggest it — but only if it benefits your workflow.

What if I only need short-term support?
That’s totally fine. We offer flexible support, whether you need us for a one-off project, a busy season, or ongoing help each month.

The result? A smooth, organised admin system that keeps your operations running efficiently, saves you time, and supports your business growth — all without you having to manage it yourself.